Office of Information Technology Service Catalog

Academic Professional Record (APR) FAQ

How can I change my profile photograph?

Profile photographs are centrally stored and must be updated by an administrator. If you would like to change your profile photo, please contact ryan-potter@uiowa.edu. Specifications require a professional portrait of a size at least 200x300pixels.

How are my titles and appointments being displayed?

Rank, primary and secondary appointments will be pulled from the "Personal and Contact Information" tab within the system. These will always appear last in a title block. Primary appointments are displayed on a line of their own, while secondary appointments will appear as a comma separated list below primary appointment.

Other titles such as named professorships and administrative titles may be added to the title block and will appear above the primary/secondary appointments. These may be entered on the "Employment" tab within the system. Please note, while all career employment is expected to be entered here, only select "Yes" for Display on CCOM Web Profile? for positions/titles currently held. Also, please remember that primary and secondary appointments will not need to be selected "Yes" as they will automatically pull from information entered on the "Personal and Contact Information" screen.

In what order should I display my titles?

Along with the choice to display a title on the web profile, a choice is also given to individuals of order they would like to display their titles. However, academic rank, primary and secondary appointments will always appear last on the list from information entered on the "Personal and Contact Information" Screen. Other titles/positions entered on the "Employment" section of the system appear with the option "Order on CCOM Faculty Web Profile (1-99)" and a box where rank numbers may be entered. Selecting "Yes" to Include on CCOM Faculty Web Profile" and entering a 1 in the box for "Order on CCOM Faculty Web Profile (1-99)" will display a title first under the faculty member's name. Generally speaking, titles should be organized in this way:

1. Administrative Titles in Order of Importance (Dean, Head, Vice Chair, Co-Director, etc.)
2. Named Chairs and Professorships (Roy J. Carver Chair in Hypertension, Sterba Hearing Professor, etc.)
3. Other Titles (used rarely, Investigator, Howard Hughes Medical Institute)
4. Primary Rank and Appointment (Displays automatically from information elsewhere in the system)
5. Secondary Rank and Appointment(s) (Displays automatically from information elsewhere in the system)

How can I insert paragraph breaks into my research summary?

Paragraphs may be entered into the "Summary" box by utilizing some basic .html tags. For each paragraph (in the case of more than one), opening and closing .html paragraph tags should be inserted into the field (paragraph tags look like this: <p></p>).

Example:

<p>This is a first paragraph.</p>
<p>This is a second paragraph.</p> 

What about special characters (greek symbols, etc)?

The database system vendor (Digital Measures) recommends typing the special character into a word processing program, copying it, and pasting it into the database field.

...and italics?

Italics may be entered into the "Summary" box by utilizing some basic .html tags. For words displayed in italics, opening and closing .html i tags should be inserted into the field (i tags look like this: <i></i>).

Example:

The studies of the Apicella laboratory on <i>Neisseria gonorrhoeae</i> have shown that this organism is unique since it utilizes different mechanisms of infection in men and in women.

How are my publications displaying?

Faculty members are given the option to display 10 publications on the front page of their web profile. As publications are entered into the APR system, select "Yes" for Display on CCOM Web Profile? for 10 publications. The system is designed to display only 10 publications on the first page. Selecting more than 10 publications will result in only the most recent 10 being displayed on the first page. 

After all publications are loaded into the system, the 10 selected will display on the first page along with a "Show All" link, which will link to a version of the faculty profile which lists all publications loaded for the faculty member.

Can I control the link under each of my publications?

Yes. Each publication screen has a field labeled "Web Address," for entering a url of choice. This field may be used to link to full article text or sites other than PubMed.

If you would like a link to the abstract on the PubMed website, leave the "Web Address" field blank and a link will be automatically generated from the PubMed ID number listed in the field "PubMed ID (PMID)."